Rohit ki Pvt Ltd company ka registered office Ambala Cantt mein tha. Business badha, to usne Panchkula mein naya office le liya aur socha: "Bas kiraye ka agreement ho gaya, kaam khatam." Teen mahine baad RoC ka ek letter purane Ambala address par gaya, kisi ne dekha hi nahi, aur ek mahatvapurn notice ka reply miss ho gaya. Registered office badalna sirf bhaada badalna nahi hai. Yeh ek legal process hai, aur process is par depend karti hai ki aap kahan shift ho rahe hain.
Quick Summary
- Section 12 ke tahat registered office ka har change RoC ko Form INC-22 se batana padta hai, change ke 30 din ke andar.
- Same RoC jurisdiction mein shift: board resolution + INC-22.
- Ek RoC se doosre RoC mein (same state): special resolution + Regional Director approval (INC-23).
- Ek state se doosre state mein: MoA ka registered office clause badalna padta hai, special resolution, INC-23, advertisement aur creditors ko notice.
- Naya address aate hi GST, PAN/TAN, bank, Udyam aur licences update karne ki list alag se banti hai.
- Haryana ki companies ke liye 16 February 2026 se RoC (Haryana), Chandigarh, jurisdiction mein hai.
Pehle Samjhein: Aap Kahan Shift Ho Rahe Hain?
Sabse zaroori sawal hai: naya address kis RoC aur kis state mein aata hai? Haryana ke liye ek recent badlav bhi hai. MCA ki restructuring ke baad 16 February 2026 se RoC (Haryana), jo Chandigarh mein located hai, Haryana ke saare districts ko dekhta hai. Pehle yeh Delhi wale RoC ke under tha. Isse ek practical fark padta hai: Ambala se Panchkula, Gurugram ya Karnal jaana ab ek hi RoC ke andar ka shift hai, jabki Ambala se Chandigarh (jo alag UT hai) ya Delhi jaana state-to-state shift hai.
| Shift ka type | Example | Kya karna padta hai |
|---|---|---|
| Same RoC jurisdiction | Ambala se Panchkula ya Gurugram (Haryana ke andar) | Board resolution (Articles ke hisaab se) aur INC-22, 30 din ke andar, address proof ke saath. |
| Doosra RoC, same state | Jahan ek state mein do ya zyada RoC hon, jaise Delhi ke alag districts | Special resolution (MGT-14), Regional Director approval via INC-23, phir INC-28 aur INC-22. |
| State se state | Ambala se Chandigarh, Delhi ya Punjab | MoA ke registered office clause ka alteration, special resolution, INC-23 (Section 13), newspaper advertisement, creditors ko notice, phir INC-28 aur INC-22. |
Case 1: Same RoC Ke Andar Shift (Sabse Aasaan)
- Board meeting mein shift ka resolution pass karein aur naya address approve karein.
- Naye address ka proof ready rakhein: utility bill jo do mahine se purana na ho, aur agar jagah company ki nahi hai to lease deed ya owner ka authorisation/NOC ownership proof ke saath.
- Form INC-22 file karein, shift hone ke 30 din ke andar. Isme Rule 25 ke hisaab se verification documents attach hote hain.
- Naye address par board lagwayein jisme company ka naam clearly likha ho.
Dhyan rahe, MoA mein registered office ke liye aam taur par sirf state ka naam hota hai, shehar ka nahi. Isliye same state aur same RoC ke andar shift mein MoA badalne ki zarurat nahi hoti. Apni MoA aur Articles ek baar zaroor padh lein.
Case 2: Doosre State Mein Shift (Lamba Process)
State badalne par company ko Section 13 aur Rule 30 (Companies (Incorporation) Rules, 2014) ka process follow karna padta hai. Powers Regional Director (RD) ko delegated hain. Practitioner guides ke hisaab se steps kuch aise hote hain:
- Board meeting mein proposal approve karein aur EGM ka notice bhejein.
- EGM mein special resolution pass karein, jisme MoA ka registered office clause badalta hai. Special resolution ki copy MGT-14 mein RoC ko 30 din ke andar file karein.
- Ek English aur ek local-language newspaper mein advertisement dein, aur depositors, debenture holders aur creditors ko registered post se individual notice bhejein, taaki koi aapatti ho to woh kar sake.
- Regional Director ko Form INC-23 mein application dein, saath mein affidavit, resolutions aur baaki documents.
- RD ka order milne par use INC-28 ke zariye RoC ke paas file karein.
- Aakhir mein INC-22 file karein. Naye state ke RoC se fresh certificate milta hai aur CIN aam taur par change hota hai kyunki usme state ka code hota hai.
Deadlines ke baare mein sources thode alag-alag figures dete hain (jaise INC-28 ke liye 30 ya 60 din), isliye safe side par jaane ke liye RD order mein likhi date aur sabse chhoti deadline ko hi follow karein. Kul time practitioner guides aam taur par 60 se 90 din batate hain, kabhi isse zyada bhi lag sakta hai.
Ek Numerical Example: Dono Timelines Ek Saath
Maan lijiye board meeting 1 November 2026 ko hoti hai. Neeche approximate timeline hai. Companies Act ke Section 101 ke hisaab se general meeting ka notice kam se kam 21 clear days ka hona chahiye, jab tak shorter notice ke liye zaroori majority ki consent na ho.
| Step | Ambala se Panchkula (same RoC) | Ambala se Chandigarh (state change) |
|---|---|---|
| Day 0 (1 Nov): board resolution | Office shift date 1 Nov | EGM notice bhejna (2 Nov) |
| EGM / special resolution | Zaroorat nahi | Earliest 24 Nov (21 clear days) |
| MGT-14 deadline | Zaroorat nahi | 24 Dec (30 din) |
| INC-23 aur RD approval | Zaroorat nahi | Application ke baad aam taur par 30-60 din ya zyada |
| INC-22 deadline | 1 Dec 2026 (shift ke 30 din) | RD order aur INC-28 ke baad, order mein/rules mein di gayi time limit ke andar |
| Kul time (andaza) | Lagbhag 30 din | Lagbhag 60 se 90 din ya zyada |
Seekh yeh hai ki agar aapka lease 1 January se shuru ho raha hai aur aap state change kar rahe hain, to process 1 November ke aas-paas shuru ho jani chahiye, nahi to office aur company ka legal address kuch mahine ke liye alag rahega. Is gap mein GST aur bank KYC mein dikkat aati hai.
Address Badalne Ke Baad Ki Update Checklist
| Kahan update karna hai | Kya dhyan rakhein |
|---|---|
| GST registration | Same state mein REG-14 se amendment, change ke 15 din ke andar, officer approval chahiye. Doosre state mein naya GST registration lena padta hai aur purane ko alag se handle karna padta hai. |
| PAN, TAN aur income tax portal | Address correction request aur e-filing profile update, taaki notices sahi jagah aayein. |
| Bank accounts | Board resolution aur naye address ka proof dekar KYC update karein. |
| Udyam, IEC, licences | Udyam, IEC, FSSAI, shop and establishment, EPFO/ESIC jaisi registrations mein address update. |
| Letterhead, invoices, website | Invoice par purana address GST mismatch ya customer confusion paida kar sakta hai. |
Common Mistakes
- Sirf kiraye ka agreement kar lena aur INC-22 file na karna, ya 30 din ki deadline miss karna.
- Doosre state mein shift ho kar sirf INC-22 file karna. State change ke liye pehle RD approval chahiye.
- Address proof purana (do mahine se zyada) ya address spelling alag-alag documents mein different hona.
- GST amendment 15 din ke andar na karna, ya state badalne par naye GST registration ko bhool jana.
- Purane address ki mail check karna band kar dena, jab ki RoC, tax aur GST notices wahi bheje jate hain jahan record mein address hai.
- Owner ka NOC bina ownership proof ke lagana.
Related Guides
- ROC Annual Compliance Calendar for Pvt Ltd and LLP
- GST Registration Cancellation in India
- Haryana Business Licences: Shop Act, Trade Licence, Fire NOC
- Company and LLP Registration Consultant in Ambala
Frequently Asked Questions
Registered office change karne ke liye kaun sa form file hota hai?
Same RoC jurisdiction mein office badalne par Form INC-22 (notice of change of registered office) 30 din ke andar file hota hai. Ek RoC se doosre RoC mein (same state) ya ek state se doosre state mein jane par pehle Regional Director ke paas Form INC-23 file karna padta hai, phir approval order ke baad Form INC-28 aur aakhir mein INC-22. Shareholders ki special resolution MGT-14 ke saath RoC ko bhejni hoti hai.
Can I use my home address as the registered office of my company?
Yes, a residential address can be used as the registered office. For verification (Rule 25), you attach proof such as a utility bill showing the address that is not older than two months, plus a lease deed or an owner authorisation/NOC with ownership proof if the premises are not owned by the company. Keep the proof consistent with the address typed in INC-22.
Haryana ki company ka ROC ab kaun sa hai?
MCA ke restructuring ke baad 16 February 2026 se RoC (Haryana), jo Chandigarh mein located hai, Haryana ke saare districts par jurisdiction rakhta hai. Pehle yeh kaam RoC Delhi karta tha. Reports ke hisaab se Haryana ki companies ko is badlav ke liye koi alag form file nahi karna tha, lekin apna master data MCA portal par ek baar check kar lena accha rehta hai.
Does GST registration change automatically when the registered office changes?
No. Registered office is an MCA record, while GST has its own record. If you move within the same state, you apply for amendment in Form GST REG-14 within 15 days of the change, and as the principal place of business is a core field, it needs officer approval. If you move to another state, GST registration is state-specific, so a fresh registration in the new state is needed and the old one is dealt with separately.
Office badalne mein kitna time lagta hai?
Same RoC mein sirf board resolution aur INC-22 ho to kuch dinon se hafton ka kaam hai. Doosre RoC ya state mein Regional Director approval ke saath practitioner guides ke hisaab se kul process aam taur par 60 se 90 din ya usse zyada leti hai. Yeh RD office ki queries aur advertisement jaise steps par depend karta hai.
What happens if I forget to file INC-22 after shifting?
Section 12(4) requires notice of every change of registered office within 30 days of the change. A delay can invite additional filing fees and penalties on the company and officers in default, and RoC letters or notices may go to an old address you no longer monitor. The exact amount depends on the fee rules in force, so confirm it before filing late.
Office shift plan kar rahe hain? Pehle hamein naya address aur proofs share karein, hum bata sakte hain ki aapke case mein INC-22 kaafi hai ya RD approval ka route lena padega. Company services ke liye Company Registration aur ROC services page dekhein.
Disclaimer
Yeh article sirf general jaankari ke liye hai aur October 2026 tak ke law par based hai. Forms, fees aur timelines MCA ke notifications ke saath badal sakte hain, aur sahi process aapki company ke facts par depend karta hai. Koi bhi step lene se pehle apne Company Secretary ya Chartered Accountant se salah zaroor lein.